Guide
Milk supplier ledger: keep farmer dues clear every period
A milk supplier ledger is the account each farmer (or member) has with your society, centre, or plant. When it is messy, settlement day turns into arguments.
What belongs in a good ledger
For every billing window (often a 10-day cycle), you need:
- Litres collected (cow / buffalo if you split rates)
- FAT / SNF based amount from your chart
- Advances or deductions, if you track them
- Opening / closing dues
- Paid vs unpaid status
If any of this lives only in a notebook, the secretary and the collection desk will disagree.
Why Excel copies fail
- Two staff edit different files
- Period totals get overwritten
- Hard to share a clear bill with the supplier
Software checklist
- One supplier master (code, village, milk type)
- Daily entries that post into the same ledger
- Period close for 1-10, 11-20, 21-end
- Print or share a bill the farmer understands
- Mark paid when cash or UPI settles
Doodh Master keeps collection, ledger, and period billing in one dairy account - web for the office, Windows when the centre is offline.
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